This post first appeared on Risk Management Magazine. Read the original article.
Business leaders have the responsibility to make every decision with
thorough consideration for both their employees and their organization. Anticipating
and managing risk is a critical component of this role, and leading business operations
through the pandemic has proved to be no easy feat. With re-openings ramping
up, rigorous workplace safety requirements are a new reality for the
foreseeable future. From a risk management perspective, employers have had to
carefully analyze the best approach for returning to the office, what their new
workplaces will look like, and the optimal strategy for spearheading a
sustainable organization in today’s environment. In doing so, employers must prioritize
the well-being of their teams above anything else.
As a starting point for a re-opening strategy, Quovant conducted an
internal poll in May to gather insight from employees on their back-to-work
preferences, and plans to conduct a follow-up. Quovant sought to gain more
insight on the following:
- How employees have managed the last couple of months—productivity
rates, employee satisfaction, etc. - When and how they want to begin working in the
office again. - More details from those who prefer the
flexibility of working remotely or do not feel safe returning to a physical
setting until a vaccine is widely available.
When asked if they would like to return to the office full-time when
stay-at-home orders were lifted, about 58% of respondents said no. Reasons
ranged from health safety concerns to more flexible scheduling and increased
productivity, especially since they no longer have long commutes.
In fact, the most common reason was productivity-related, as most
respondents said they are more productive when working from home. Employees cited
distracting aspects of the office environment, such as chatty co-workers,
comfort, commutes that take valuable time, and the need to communicate with
family members throughout the day rather than being able to coordinate family
needs more easily from home. These respondents made up more than half (57%) of
those who do not want to return to the office at this time.
Of those who said health safety concerns were their main motivator to
continue working remotely, they widely noted they were not comfortable
returning to the office until a vaccine was available, that they or a family
member are immunocompromised, or that staying home will allow them to interact
with loved ones and family more safely. These respondents made up just over
half (51%) of those who do not want to return to the office.
Miscellaneous reasons noted for preferring to work from home included
decreased wear and tear on their vehicles, less money spent on gas, the ability
to more easily coordinate childcare, and being home for their pets.
On the other hand, about 42% said they would like to return to the
office. However, most of these respondents expressed that they did not want to
return to the office full-time immediately, but instead prefer to come in one
or two days a week. Nearly all of these respondents cited in-person interaction
and collaboration as their top reason for preferring to work from the office,
as it positively affects their morale and productivity. Other reasons for
wanting to return to the office included less technological roadblocks, a more
conducive working environment, and an aversion to virtual meetings and
increased phone calls.
A Possible Solution
Until the risks of COVID-19 are minimized as much as possible and it is
safe for all employees to return to the office, employers may instate long-term
remote work approaches. Companies may encourage employees to continue working
from home for the foreseeable future, but institute safety precautions for the
smaller number who request to come in. This includes requiring masks,
additional sanitization practices, an emphasis on handwashing, and social
distancing measures, including requiring employees to make appointments to use
the office space.
Through this strategy, companies can learn about what they can
accomplish in this new environment, especially how they can balance resources with
more employees working remotely long-term. The last few months have shown which
team members and departments can function sufficiently from home, contrary to
what we might have assumed. The benefits of working from home and the
challenges that come with it are not for everyone.
To avoid hiccups and maintain transparency, companies can implement a time-tracking
tool that allows them to comprehensively review team members’ work, time and
productivity as they operate remotely. This added level of support can help leadership
teams adjust their management strategies accordingly and can ease the transition.
This phase can also allow companies to re-evaluate their office space, organizational
structure and the assets they need to run an efficient and productive business.
Lessons Learned
Overall, tapping into their team’s preferences, work styles, and
personal/professional needs can provided companies with valuable insights to
make better leadership decisions. Collecting this information can not only give
management teams an inside look at the employee perspective, but can also
present opportunities to boost employee morale, show support and make
organizational changes that cater to today’s complex circumstances. These
findings have inspired Quovant to continue having regular conversations and
conducting ongoing polls. The company is also developing an engagement group to
encourage open communication and ongoing dialogue to ensure employees have the
tools they need as they continue to function remotely. Given the number of
social issues being raised during the pandemic, the engagement team also gives
a voice to causes that are important to employees.
Additionally, companies may be able to surface other issues that affect
their employees’ performance and satisfaction that they can address after the
pandemic, such as long commute times, taking care of pets, lagging technologies
and internal processes, and flexibility needs for personal matters. Business
leaders can then find ways to address these issues. For instance if the company’s
offices are in urban areas with highly congested traffic, consider implementing
designated remote days for employees on a weekly basis. If most team members
have families or small children, encourage flexible hours when possible so they
do not have to choose between family and their careers. This is especially
important as school districts across the country are currently juggling
back-to-school plans.
To run a safer, more productive organization with lower turnover and
higher employee satisfaction, it is critical to regularly consider these issues
and be responsive to new ones raised. Companies must ensure that employees feel
heard, and put their health and safety at the forefront.